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HospoTek
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Enquiry management available

Functions and events

Keep function enquiries clear from first details to venue follow-up.

Create one editable enquiry record for the booking details, guest numbers, dietary needs, catering selections, status and internal venue notes.

Start your 7-day free trialBook a Functions demo
Long tables set for a function under festoon lights
A manager reads a phone late at night

The module in the product

Functions on a phone: the list itself, 14 upcoming enquiries soonest first, led by a football club's presentation night and a 60-guest booking, both confirmed
Shown on our demo venue. The people and the numbers are invented.

Function enquiry management is available now. HospoTek keeps the venue's enquiry record organised; it is not currently a booking engine, event-production suite or payment system.

What it does

Give every enquiry one reliable venue record.

HospoTek is designed to reduce the detail lost between the first conversation and the people preparing the venue.

  • Capture the booking context

    Keep the contact, booking date and time, guest count and operating notes together from the first enquiry.

  • Record dietary and catering needs

    Capture dietary and allergy information and select from catering or platter options configured by the venue.

  • Preserve the selected offer

    Catering names, selections and prices are snapshotted into the enquiry so later menu changes do not silently rewrite the saved record.

  • Edit with change protection

    Authorised managers can update the enquiry while record revisions prevent an older browser session from silently replacing newer work.

The operating flow

Clear from the first action to the venue record

  1. Capture

    Record the enquiry while the organiser's requirements are clear.

  2. Confirm internally

    Keep catering, dietary, guest and operating details available to authorised venue staff.

  3. Update the record

    Change status and details as the venue follows up, without losing the original context.

What it doesn't do

  • There is no live synchronisation with booking, POS, accounting, staffing or payment systems.
  • HospoTek does not currently automate event run sheets, staffing plans, customer communications or deposits.
  • Dietary and allergy details can be sensitive. Venues remain responsible for appropriate collection, access and operational handling.

Related

Keep going

Start with functions and events

Start your 7-day free trialBook a Functions demo